Germany's first and only TÜV-certified event agency
Full service event agency:
We design, market and execute your event
Everything from a single source: Concept, organization, participants, technology & implementation — less effort, more time for important things
Wide range of events: Seminars, conferences, corporate anniversaries & more
Reliable calculation: Thanks to clear processes, transparent budgets and possible refinancing through targeted sponsorship with the right partners
Our services
Event conception
Strategic design. Efficient execution. Emotional staging: Perfect planning, from the initial idea to the final concept that leaves a lasting impression.
Event management
Smooth processes, clear structures: Organization, management, and implementation of your event from a single source.
Event marketing
More visibility, more participants, more sponsors, more success: With targeted online and offline marketing before, during, and after the event.
Event strategy & consulting
TÜV-certified expertise for your success: We turn events into measurable growth drivers.
Participant & partner management
Digital management and clear processes: Efficient management of participants, exhibitors, and sponsors. Transparent, automated, and with a personal touch.
Requesta free, non-binding consultation now
To arrange a personal consultation, call us directly or leave a message via our contact page.
What wedo for you
We consult with you on the ideal event concept, format, and scope, find the right locations, and handle 100% of the organization and execution for you.
Customer events
Win new customers and retain existing ones with events that deliver results. From lead generation and building relationships to brand activation – we design and realize events that are specifically tailored to your sales and marketing goals.
Typical formats:
• Customer events
• Launch events
• Marketing and sales events
• Real estate events: Groundbreaking ceremonies and topping-out ceremonies
• Mastermind events
• In-house exhibitions
Trade events & conferences
- Position yourself as a pioneer in your industry. From stage design to networking formats, we organize seminars, conferences, congresses, and meetings with in-depth content, professional direction, and strong impact.
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- Typical formats:
- • Trade conferences
- • Sales meetings
- • Business congresses
- • Community events
- • Seminars
- • Marketing congresses
Corporate anniversaries & staff events
Celebrate successes, strengthen your team, and create unforgettable memories. From cozy or creative to spectacular: We'll organize your corporate event to fit your culture, target audience, and the message you want to convey.
Typical formats:
• Corporate anniversaries
• Christmas parties
• Summer parties
• Employee recognition events
• Kickoff events
• Corporate parties
Evening events & galas
Celebrate milestones with style. Whether it's 25 years of corporate success or an exclusive customer dinner — we create emotional moments that will be fondly remembered for years to come.
Typical formats:
• Dinner and gala events
• Charity galas
• Award ceremonies
• VIP receptions
• Evening events
• Opening ceremonies
Roadshows & Pop-up-Events
Bring your brand to where your target audience is. Our mobile event formats enable you to establish a presence in different regions — with efficient planning, creative implementation, and targeted staging.
Typical formats:
• Roadshows
• Pop-up events
• Brand activation
• Tradefair consulting
• Tradefair stand design
• Tradefair stand construction
Partner & network events
Strengthen relationships with partners, distributors, and influencers. We create the perfect setting for exchange, motivation, and strategy development, from incentive trips to partner conferences.
Typical formats:
• Sales and distributor conferences
•Networking events
• Partner days
•Marketing, influencer, and PR events
• Community events
• Incentive trips
Selection of our references
How the collaboration works
Achievemaximum results with minimum time investment on your part.
Strategic event design
Every event begins with a clear goal. We take the time to understand your expectations and the needs of your target audience. From this, we develop a concept that not only fits your budget and your brand but also creates memorable experiences.
From the location and schedule to guest management, we strategically plan every detail. This results in events that leave a lasting impression, deliver results, andemotionally reinforce your message.
Creation and detailed conception
The event experience of your guests is at the heart of this phase. We design the flow of your event with creative ideas, emotional dramaturgy, and sustainable materials, always aimed at leaving a lasting impression.
To this end, we visualize your event location in detail, develop an effective room concept, and structure the schedule. When is the best time for a break? How can maximum attention be achieved at the right moment? Together with you, we answer these questions strategically, thoroughly, and with your target audience inmind.
This stage also includes the precise calculation of all event costs to ensure maximum planning reliability and a convincing result.
Participants, ticketing & sponsors
We support you with all aspects of participant communication, from the initial invitation to the follow-up.
Marketing: We promote your event via organic channels or targeted social ads, tailored to your target group, platform, and budget.
Participant management: We take care of everything – info mailings, reminders, digital check-in, feedback surveys, name tags, wristbands, documents, and more.
Ticketing & processing: On request, we handle the entire ticketing process, including booking system, payment processing, and GDPR-compliant data processing.
Sponsor& exhibitor management: We coordinate your partners, from initial contactand placement to the provision of all necessary information, floor space, andmaterials.
The goal: Full control, minimal burden on your team, and an event that works.
Digital project management & organization
We take care of all the planning and implementation of your event with clearly defined processes, high reliability, and a dedicated contact person during all phases.
All agreements, approvals, and tasks are documented and managed using central digital tools. This gives you access to the current project status at all times and allows you to keep track of deadlines, responsibilities, and budgets transparently, without any additional effort for your team.
We create reliable schedules and staffing plans, coordinate all service providers according to binding briefings, and document all processes. Our project managers carry out closely timed quality and budget controls and ensure that every step is precisely coordinated – for maximum planning security and an event that runs according to plan.
On-site event management and coordination
On the day of the event, we implement the jointly developed plan with precision.
Our team coordinates all aspects – from logistics and technology to decoration and admission—based on a clearly structured schedule and professional event management.
Unnoticed by your guests, we control all processes in the background using radio and digital systems. We respond flexibly to changes and ensure that everything runs exactly according to schedule.
On-site direction/show calling and precise control of the event are carried out in direct coordination with the technical team, moderators, and all other parties involved. Your event manager remains available at all times to ensure that the event runs smoothly, meets quality standards, and stays within budget.
Follow-up & analysis
After the event, there is a phase in which you can exert the greatest leverage for future success. Together, we analyze all relevant data: goals, KPIs, participantbehavior, budget development, and response.
At the sametime, you receive professionally prepared media content that builds trust, generates awareness, and makes your event visible in the long term.
Leaving nothing to chance: Why you should plan with us.
Planning on your own or with standard service providers.
Little experience & wrong decisions
Without solid event experience, people often choose the wrong service providers, overlook important details, or pursue unrealistic concepts. Not only does this cost time, money, and nerves, but in the worst case, it can jeopardize your company's reputation.
Non-transparent costs & incalculable risks
Hidden additional costs, failure to compare prices, and poor terms and conditions quickly lead to overspending or expensive last-minute solutions.
Slow coordination & unclear responsibilities
Emails, queries, phone calls – nothing is really managed centrally. Decisions take too long, responsibilities become blurred, and stress levels rise with each passing day.
Interchangeable events with no effect
Without a concept, dramaturgy, and psychological understanding, your event will lack emotional relevance. The message fizzles out, and guests forget the experience before they even leave the parking lot.
No strategic ROI — just a cost factor
Valuable potential such as sponsorship, ticketing, or exhibitors remains untapped. The event incurs costs without any targeted return or strategic added value.
With
KPlusa Communications
Experience meets strategy
Over 320 successfully realized events — from 12-person mastermind meetings to 3,000-person conferences. With expertise, process strength, and creativity, we develop individual concepts that work.
Event psychology & directing expertise
We work with well-thought-out dramaturgy, show calling, and multisensory staging. So that messages are not only heard, but experienced and remembered.
Maximum digitization. Maximum speed.
Project start in 14 days, central tools, live approvals via Zoom, WhatsApp groups, and automated processes: We plan faster, more transparently, and more efficiently than other providers.
Planning security through dedicated contact persons & clear processes
One contact person, clear responsibilities, and structured briefings. You stay informed at all times without being bogged down in details.
Refinancing instead of pure expenditure
Whether through sponsorship, ticketing, exhibitors, or subsidies, we consider economic efficiency right from the start. As a result, your event will not only be worthwhile but will ideally pay for itself.
What does full service mean to you?
Conception
We develop creative event concepts and strategies that are specifically tailored to your goals – for maximum impact and measurable success.
Consultation & Coaching
We support you with consultation and coaching – from initial idea to implementation – so that your event stays on track at every stage.
Calculation
We take over calculation, budgeting and, upon request, the refinancing strategy for full transparency and financial security.
Location & Research
All over Europe, we research, evaluate, and negotiate the right location for you, based on your concept, target audience, and budget.
Participant Management & Ticketing
We take care of ticketing, communication, check-in and evaluation – digitally and in compliance with data protection regulations.
Event Marketing
We manageyour event marketing from organic to paid – for maximum visibility with the right target group.
Catering
We plan and manage the catering with culinary expertise, ensuring it fits the concept andi s tailored to the participants' profile and schedule.
Advertising Material & Branding
We designi ndividual advertising materials and develop consistent event branding that makes your brand visible and memorable.
Staging, Show & Presentation
We provide staging, show design and presentation – for events with emotional depth and strong dramaturgical impact.
Law & Insurance
We take care of all legal requirements and insurance so that your event runs safely, legally, and worry-free.
Direction & Technology
We handle the process management and control all technical components reliably, synchronized, and exactly according to plan.
Event Organization
We coordinate all trades, service providers and project participants for a smooth process and clear responsibilities.
Photos, Videos & Media
We coordinate media teams for professional recordings that document your event in high quality and strengthen your branding.
On-site support
We are on site, managing the event live and ensuring that everything runs smoothly in a discreet, solution-oriented, and anticipatory manner.
Post-processing
After the event, we analyze the results, feedback, and budget, and use the photos and videos to ensure sustainable marketing.
KplusA Communications: The agency of event professional Kevin Arenja
Kevin Arenja is an “Excel nerd,” creative strategist, and managing director of KplusA Communications. As the driving force behind KplusA, he creates unique moments that turn our events into unforgettable experiences.
With an MBA in media and event management, a degree as Management Assistant in Event Organization, and over ten years of experience, he knows exactly what matters: strategically, emotionally, and operationally.
Since 2020,he has also been passing on his expertise as a lecturer at THM in Giessen, shaping the next generation of event professionals.
With KplusA, he pursues a specific goal: to create outstanding events that make companies tangible and focus on the experience of the participants.
We are Germany's first and only TÜV-certified event agency
Our events are not only incomparable but also optimized in terms of sales psychology to build trust and achieve measurable results – confirmed by official TÜV certification in sales psychology.
Our of top performers for your next event
Kevin Arenja
CEO
Johanna Klein
Marketing
Maximilian Schmidt
Event management
Miriam Herrmann
Event management & back office
Ines Birkheuer
Event management
Become part of our team. We are looking for you!
It's this easy to work with us
Get in touch
Click on one of the orange buttons to be redirected to the contact page. There you can book an appointment directly, write us a message using the contact form, call us, or send us an email. Choose the method that suits you best.
Initial contact by phone
We will call you within 24 hours and discuss the key aspects of your project in a few minutes. This allows us to establish a solid basis for the next steps.
Concept meeting
If your requirements match our service portfolio, a concept meeting with managing director Kevin Arenja will follow. There you will receive specific recommendations for the appropriate event format, initial concept ideas, and possible financing approaches.
Execution
Now it's time to bring your event to life. We take care of the entire operational execution – from finding a venue, selecting and coordinating all service providers, to ticketing, advertising materials, setup and dismantling, as well as support on the day of the event. This allows you to focus entirely on your role as host.
Request a non-binding callback now
Briefly tell us what you need, and we will call you back immediately.
Frequently asked questions
What types of events does KPlusA Communications GmbH organize?
We organizeall types of business events for 10 people or more. These include:
- Conferences, seminars & workshops
- Customer & sales events
- Incentive & mastermind trips
- Technical conferences & meetings
- Network and partner events
- Launch events & pop-up formats
- Anniversaries, galas & award ceremonies
- In-house events such as annual meetings, Christmas parties or corporate anniversaries
- Training, leadership training & kickoffs
- Roadshows & mobile event series
How does the communication work?
When working together, we usually meet in person two to three times: for example to visit the location, for a strategy workshop and, of course, on the day of the event.
The rest of the coordination takes place efficiently and flexibly online — via Zoom or Microsoft Teams.
At the start of the project, you get access to a shared project folder and are added to an email mailing list or a WhatsApp group with your project manager. Depending on your needs, we will inform you about the current status on a weekly basis or every two weeks in a 30 to 60 minute update call.
Does KplusA also organize international events?
Yes, we've already organized events in over 45 European cities, including Lisbon, Mallorca, Rome and Amsterdam.
How do your events refinance themselves?
For sales-oriented events, we develop individual refinancing concepts tailored to your brand, your goals and your target group. Possible sources of income include ticket sales, sponsorship, exhibitor contributions or funding. We will discuss which options make sense for your event during a personal concept meeting.
How does the planning process for an event work?
Our event projects are divided into four central phases:
- Conception — development of a tailor-made event concept based on your goals and target groups
- Organization & planning — structured preparation with service provider coordination, process and schedule planning
- On-site implementation— support on the day of the event including set-up and dismantling, direction and live coordination
- Follow-up & evaluation — analysis of results, feedback and budget as well as post-processing of event content
What happens if the event has to be cancelled?
We work with clearly defined cancellation conditions, both internally and with all our service partners. In this way, it is always transparent which options exist, such as postponement or cancellation.
Thanks to our structured planning and experience, we find suitable solutions even in such cases to provide participants with professional information and avoid unnecessary costs or displeasure.
Request a free, non-commital concept meeting now
You can arrange a personal meeting, call us directly, or leave a message via our contact page. You will receive initial ideas and specific recommendations for your event.
